RingCentral Shared Inbox for your team

Helpwise is an easy to use RingCentral shared inbox for your team.

share inbox shared mailbox

Make It Easier For Your Team To Manage Customer Conversations

Friendly Interface

We all love SMS. So, we have made sure that Helpwise feels as easy as SMS on your phone. Basically, you won't miss it here.

Share RingCentral conversations

Every team member will get own separate login to access the same RingCentral shared inbox. Better security with higher productivity!

Collaborate With Team Members

Don't shout out loud to clear your doubts before answering a RingCentral SMS. Tag, Assign or Chat with your team members within the RingCentral inbox. It is safe to say, Helpwise is part-Shared Inbox, part-Collaboration software.

Distribute Work Load

Getting 100s of SMS everyday? Easily share these conversations among your team members and reach Inbox Zero faster.

Track Every Key Metric

Helpwise provides you detailed analytics on your message frequency, response rates & individual performance. So, now that you can measure it, you can easily improve it. 😎

Integrate With Business Tools

Automate processes & share information across your other businesss tools. For example, log all your phone calls & texts with the customer within the RingCentral conversation. Or, fetch order details within your inbox.

Unlock Seamless Team Collaboration

Assign, Tag & Chat within your RingCentral Conversations

  • Assign RingCentral conversations to right person in the team
  • Chat with your team members within RingCentral conversation
  • Tag & Label RingCentral conversations for better grouping, tracking and search
  • Use saved replies to answer common queries quickly
  • Know if someone from team is replying or viewing a RingCentral conversation. Avoid duplicate and conflicting responses.
Built-in Collision Detection

No More Embarrassing Duplicate Replies

Collision is that awkward moment when two people on your team not only replied to the same customer twice, but also gave different information. Ouch!

Helpwise comes with built-in collision control functionality so no more duplicate replies.

  • Track who all from your team are reading the same RingCentral conversation
  • See in real-time if someone from team is replying to a RingCentral SMS
  • Assign RingCentral conversation to right person in the team to avoid collision for good
Ready to signup? Start For Free

Shared Inbox For Web, iOS and Android

If you are on your workdesk or in the field or traveling, Helpwise is always a click away. Access your team Email, RingCentral and WhatsApp from our web app and mobile apps.

shared inbox web android ios

Have Questions about Helpwise Shared Inbox? Check out these FAQs

We have written down answers to some of the frequently asked questions. But, if you still have any queries, feel free to ping us on chat or email as at help@helpwise.io.

A shared inbox is an inbox that allows multiple people to send and receive email from the same address. This is great for a company that might want to share the load of responding to customer inquiries, for example. Any member of the shared mailbox may respond to an email sent to the shared address. And, you can easily track performance of your team members & other key metrics around these emails.

Why to use shared inbox?

  1. If you have multiple team members sharing a single email address login, you must move them to a shared inbox to ensure uniform sharing of load, to have tracking & transparency on who is doing what and to ensure data security.
  2. Shared inbox also saves you from sending duplicate replies with different information. It shows you if someone else from your team is replying to a particular email in real-time hence stopping you from sending a duplicate reply.
  3. No more CCs, BCCs and forwards required as everyone has access to the email. You can easily tag other team members internally without cc'ing or forwarding email.
  4. Collaborate with different team members within the email thread to send correct replies - everytime!
  5. Integrate with other business tools to take better decisions & automate workflows

Yes, you get 7-day free trial. Signup, create mailboxes, invite your team members and use Helpwise for 7 days for free. No credit card required.

Helpwise Shared Inbox is a great fit for any team that receives a lot of emails & multiple team members can either reply to those emails or need access to those emails. We have seen that following teams usually find shared inbox really useful:

  1. Customer Support Team: All customer queries drop into a single inbox from where these queries can be assigned to different support agents to provide quick query resolutions.
  2. Customer Success Team: To ensure that everyone from Customer Support Team are on the same page for every customer & providing great experience to existing customers.
  3. Sales Team: Never miss a single lead & always reply in time to potential leads and ongoing deal threads. Collaborate with other team members on pricing, offers & contacts.
  4. Finance Team: Manage all your accounting, billing & approvals emails from single shared mailbox.
  5. HR Team: Manage all your inbound job applications, interview schedules from single mailbox. Get feedback from other team members on candidates by using inbuilt collaboration features. No more internal emails or random chat pings.
  6. Procurement Team: Make purchasing super easy & trackable by brining in all your procurement related emails in single shared inbox.
  7. Operations Team: Operations will no longer require gazillions of CCs, BCCs and Forwards. Have every stakeholder in the same inbox and get things done efficiently.

Good question. We have seen that as you start growing as a team, multiple team members handle a common email account like jobs@yourcompany.com or support@yourcompany.com. As long as founders or core team is doing this, it is fine but it starts becoming chaotic when you start onboarding new team members. Once you delegate these emails to your employees, you are not only prone to privacy of customer data risks but also, you can't really track who is doing good & bad.

As you scale and number of emails start to increase, it becomes even more chaotic to evenly shared the work load among team members in an automatic manner. So, instead of sharing passwords for your team email accounts, you should opt for a shared inbox software.

How a shared inbox can help you scale faster with less chaos & fewer mistakes?

  • You can easily share the workload among team members to ensure timely replies
  • Use in-built automation and workflows to boost producivity of your agents and other team members
  • As every team member has his/her own login for the same email address, it takes care of any security risk that may arise in a shared email account.
  • Put a full stop on sending contradicting duplicate replies, that happens when multiple team members are sharing an email account and not aware that someone else is also replying to the same email.

Your team starts enjoying the benefits of using a shared inbox within minutes of getting onboarded. By efficiently sharing the work load among different team members & avoiding any duplicate work, your team will become more productive.

Your team will save up to 25 hours per agent per month which can easily be channelized to do other high value tasks. Moreover, the average response time to your emails will come down hence resulting in quick replies and happy customers.

Absolutely! You can use Helpwise not only as our web app but also on your Android and iOS device.

Absolutely! it is safe to connect your Google account as Helpwise's use of information received, and Helpwise's transfer of information to any other app, from Google APIs will adhere to Google's Limited Use Requirements.

Still have a question? Try Our Helpwise Help Guides or ping us on chat support

Want to know how Helpwise can help your team and solve your use case?

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